Join Our Team

Rawtenstall – Hybrid working

Permanent role Monday – Friday

£23,000 per year dependent on experience

Don’t Panic is one of the world’s leading B2B and Industry Awards organisers who proudly own and delivers 35 awards annually around the globe. As an agency, we celebrate and reward success not just in-house but across the length and breadth of the digital and tech industry.

Possibly a cliché but at Don’t Panic we work hard and play hard with a focus on cultivating an agency culture which rewards ambition and innovative thinking. We are proud to have signed the Breathe HR Culture Pledge as a commitment to all our employees that we will continue to put our people first and build on creating a positive company culture.

We have an exciting opportunity for an experienced Junior event manager to join our events team to manage and help grow our fantastic programme of Don’t Panic-owned and client events – locally, nationally, and globally.

WHAT YOU’LL BE DOING?

Reporting to the Head of Events and Senior Event Managers, you are responsible for working with and supporting the team with production, administration and project management, and managing and assisting where required, effective event delivery for both clients and Don’t Panic-owned events.

RESPONSIBILITIES

• Lead and assist in the planning and execution of events within the Don’t Panic portfolio.
• Create and manage event budgets across projects, Maximising income, and minimising expenditure to create profit for our clients Don’t Panic
• Deliver high-quality levels of customer service in keeping with the Don’t Panic brand and ethos.
• Negotiate agreements with suppliers, venues and subcontractors to secure hires, products and services at the lowest cost while maintaining the highest quality.
• Work with the Don’t Panic team to create and deliver appropriate event solutions.
• Lead in internal and external project meetings when required
• Check AV quotes to ensure relevant equipment is included for the production of events.
• Independently show call on events (Training can be provided)
• Manage communication between clients, the agency and suppliers to ensure effective event delivery
• Source and secure venues and catering at the best possible rates and appropriate minimum numbers on favorable terms including the production of venue search reports
• Source, manage and deliver event infrastructure including AV, branding and entertainment, ensuring the highest quality is delivered to our clients at the best possible prices
• Confidently manage the judging process in line with our outstanding awards accreditation which includes checking entries, hosting a judge briefing call and managing the judging sessions.
• Work with the events team to create compelling, engaging content, sourcing hosts/speakers and entertainment as required
• Manage event bookings and award entries by procedures and in an accurate manner including managing invoices ahead of shortlist announcements or event dates
• Managing ongoing speaker/host liaison including the creation of briefing notes, booking of travel and accommodation at the best possible rates
• The preparation of Risk Assessment Method Statements, Event Plans, and Emergency Procedures as required – to be signed off by your manager.
• Contribute to producing effective project plans, identify tasks, and manage execution and delivery to ensure milestones are achieved.
• Manage the creation and distribution of event briefing documents
• Manage event bookings, ticket sales and registration to ensure a seamless delegate booking experience, accurate records and provide high levels of delegate liaison
• Management of international event logistics, including travel, accommodation, visas and travel itineraries for the team if required
• Flexibility and the ability and willingness to travel abroad for events when required
• Participate in brainstorming sessions and contribute creative ideas for event themes, designs, and concepts
• Assist in post-event evaluations and feedback collection to identify areas of improvement for future events.
• Stay updated with industry trends, event management best practices, and emerging technologies.

WHAT WE ARE LOOKING FOR

• Someone who is passionate about events and the customer experience.
• Someone who has exceptional attention to detail, leaving no stone un-turned.
• Someone who has a driving license and car as travel is required for this role.

WHAT DO WE NEED?

• Bachelor’s degree in event management or a related field (or equivalent experience).
• Prior experience in event planning or related roles is desirable.
• Strong organisational and multitasking skills to handle multiple projects simultaneously.
• Excellent communication and interpersonal skills to collaborate effectively with clients, vendors, and team members.
• Attention to detail and ability to work under pressure to meet deadlines.
• Flexibility to work away which often involves an overnight stay and international travel
• Creative thinking and problem-solving abilities to handle unexpected situations during events.

• Someone determined, optimistic and able to work in a fast-paced and lively office.
• Someone who views work as a career, not a job – you’ll have ambition.

PERKS

• Flexible working.
• Pension scheme.
• Birthday day off.
• Regular social events.
• Opportunity to travel within the UK and overseas when managing events.
• Regular company briefings over pizza and drinks.
• 22 days holiday, plus Christmas and bank holidays off.
• Casual dress.
• Mental Health Awareness Day
• Free Parking

Senior Paid Media Executive

Rawtenstall – Hybrid working

Permanent role Monday – Friday

£30,000 – £32,000 per year dependent on experience

Don’t Panic is one of the world’s leading B2B and Industry Awards organisers who proudly own and deliver 28 awards annually around the globe. As an agency we celebrate and reward success not just in house but across the length and breadth of the digital and tech industry.

At Don’t Panic we cultivate an agency culture which rewards ambition and innovative thinking and celebrate the achievements of the individual and team together. We are proud to have signed the Breathe HR Culture Pledge as a commitment to all our employees that we will continue to put our people first and build on creating a positive company culture.

WHAT YOU’LL BE DOING?

Reporting into the Marketing Manager, the Senior Paid Media Executive will create innovative campaigns to drive traffic and quality conversions to 28 digital awards websites.

Your role:

• Develop and manage paid media campaigns across all platforms, including Google, Facebook, Twitter, LinkedIn and other search and display platforms.
• Grow and manage existing PPC accounts, as well as identify new platforms
• Competitor analysis, which you’ll conduct on a regular basis.
• Interpret results to create and deliver meaningful analytics ad reporting. You’ll produce and review weekly, monthly, and campaign-specific, performance reports using tools including Google Analytics, Google Ads, Meta Ads Manager, Supermetrics and Data Studio.
• Optimising conversion rates, CTR and CPC whilst making the most of automation, where possible.
• Monitor performance on ad tests and adjust actions accordingly
• Perform regular keyword research and analysis
• Improve the paid search customer journey and ad structures.
• The company also benefits from a great in-house creative team, so you’ll work collaboratively with graphic designers to create ad assets and work closely with our in-house content manager to help improve your enticing copy and content.
• Monitor and analyse campaign performance to ensure campaigns are meeting objectives.
• Create and manage budgets for campaigns.
• Stay up to date with industry trends and best practices.
• Test new methods and technologies to improve campaign performance.
• Regularly report back on campaign performance and possible improvements to the Marketing Manager in order hit set KPIs and OKRs.

WHAT DO WE NEED?

• University degree or relevant marketing qualification
• Proven ability to work in the PPC, Search and display
• A positive attitude and high levels of personal motivation
• Minimum of five years working within a B2B marketing role
• Broad understanding of digital marketing
• The ability to multi-task across numerous complex projects with varied deadlines
• Ability to prepare accurate budgets and manage expenditure
• Excellent organisational, planning, time and project management skills
• Excellent attention to detail
• Proven ability to take direction
• Proven ability to prepare accurate budgets and manage expenditure
• The ability to work effectively with the wider Don’t Panic team
• High level of written and verbal communication skills
• Excellent attention to detail
• Strong IT skills, including Microsoft Office, Keynote and PowerPoint
• Effective time management skills
• Driving licence and access to a car
• Willingness to travel and flexibility around working hours
• High standard of written language and mathematical proficiency
• Ability to problem solve and work independently

PERKS

• Flexible working
• Pension scheme
• Birthday Holiday
• Regular team social events
• Regular company briefings over pizza and drinks
• 22 days holiday, plus Christmas and bank holidays off
• Casual dress
• Mental Health Awareness Day

Rawtenstall – Hybrid working

Permanent role Monday – Friday

£18,000 – £20,000 per year dependent on experience

Don’t Panic is one of the world’s leading B2B and Industry Awards organisers who proudly own and deliver 35 awards annually around the globe. As an agency we celebrate and reward success not just in house but across the length and breadth of the digital and tech industry.

Possibly a cliché but at Don’t Panic we work hard and play hard with a focus on cultivating an agency culture which rewards ambition and innovative thinking. We are proud to have signed the Breathe HR Culture Pledge as a commitment to all our employees that we will continue to put our people first and build on creating a positive company culture.

We have an exciting opportunity for an Event Assistant to join our growing team, delivering events virtually, locally, nationally, and globally.

WHAT YOU’LL BE DOING?

·      Delivery of high-quality levels of customer service in keeping with the Don’t Panic brand and ethos

·      Negotiate agreements with suppliers, venues and subcontractors to secure hires, products and services at the lowest cost while maintaining the highest quality

·      Assist the Don’t Panic team to create and deliver appropriate event solutions

·      Manage communication between clients, the agency and suppliers to ensure effective event delivery

·      Source and secure venues and catering at the best possible rates and at appropriate minimum numbers on favourable terms including production of venue search reports

·      Source, manage and delivery of event infrastructure including AV, branding and entertainment ensuring the highest quality is delivered at the best possible prices

·      Support the events team to create compelling, engaging content, sourcing speakers and entertainment as required

·      Manage event bookings and award entries in accordance with procedures and in an accurate manner including chasing outstanding payments ahead of shortlist announcements or event dates

·      Managing ongoing speaker liaison including creation of briefing notes, and booking of travel and accommodation at the best possible rates

·      Assist with financial administration such as payments, invoicing/collection of income/chasing payments to secure best possible prices and reduce non-payments and help aid cash flow

·      Work with the marketing team to deliver marketing materials including websites and event collateral

·      The preparation of risk assessment method statements, event plans, emergency procedures as required – to be signed off by the event manager

·      Contribute to producing effective project plans, identify tasks, manage execution and delivery and ensure milestones are achieved

·      Manage the creation and distribution of event briefing documents

·      Manage event bookings, ticket sales and registration to ensure a seamless delegate booking experience, accurate records and provide high levels of delegate liaison

·      Assist with the production of presentations and scripts to ensure professional event delivery

·      Accurately complete time sheets on a weekly basis

·      Deliver effective post event evaluation with all client and Don’t Panic events to ensure effective continuous improvement

·      Any other duties in keeping with the position

WHAT DO WE NEED?

· University degree, preferably in Events Management

· The ability to develop professional relationships in all aspects of the position that result in stable, consistent, reliable and courteous communications with all parties

· The ability to multi-task across numerous complex projects with varied deadlines

· The ability to problem solve and work independently

· Excellent organisational, planning and project management skills

· Proven ability to take direction an input and develop and deliver exceptional events that achieve both Don’t Panic and client objectives

· Ability to prepare accurate budgets and manage expenditure

· The ability to work effectively with the wider Don’t Panic team

· High level of written and verbal communication skills

· Excellent attention to detail

· Strong IT skills, including Microsoft Office, Keynote and PowerPoint

· Effective time management skills

· Driving licence and access to a car

· Willingness to travel and flexibility around working hours

WHAT’S IN IT FOR YOU?

This is a huge opportunity for someone looking to join a growing team, within an innovative B2B event agency, who own and deliver over 25 industry respected awards.

Don’t Panic take huge pride in our culture, as we recognize that our team make the business, and without their dedication and talent, our drive for innovation would not be possible. We nurture our team to bond and strive for excellence as one unit, which you will be a huge part of.

PERKS

· Flexible working.

· Pension scheme.

· Birthday off.

· Regular social events.

· Opportunity to travel within the UK or overseas when attending events.

· Regular company briefings over pizza and drinks.

· 22 days holiday, plus Christmas and bank holidays off.

· Casual dress.

· Mental Health Awareness Day.

· Time off in lieu given on an agreed basis/when relevant

Freelance Event Manager 

We are looking for Freelance Event Managers to work alongside our in house events team.

Salary – To be discussed dependent on experience

Company Rawtenstall based, with events internationally

POSITION OVERVIEW

Reporting to the Head of Events, the Freelance Event Manager is responsible for working with the team to ensure effective delivery of both client and Don’t Panic owned events, in the UK and internationally.

Responsibilities include:

• Ongoing client liaison and managing events and accounts as agreed with The Head of Events
• Deliver high quality levels of customer service in keeping with the Don’t Panic brand and ethos
• Create and manage event budgets across all projects maximizing income and minimizing expenditure to create profit for our clients and Don’t Panic
• Work with the sales team to maximize income through ticket sales, entry fees and sponsorship
• Negotiate agreements with suppliers, venues and subcontractors to secure hires, products and services at the lowest cost while maintaining the highest quality
• Work closely with clients / the Don’t Panic team to define event objectives and create and deliver appropriate event solutions
• Manage communication between clients, the agency and suppliers to ensure effective event delivery
• Source and secure venues and catering at the best possible rates and at appropriate minimum numbers on favourable terms including production of venue search reports
• Source, manage and deliver event infrastructure including AV, branding and entertainment ensuring the highest quality is delivered to our clients at the best prices possible
• Work with clients / Don’t Panic team to source hosts and entertainment as required
• Manage all event bookings in accordance with procedures and in an accurate manner including reconciling payments ahead of shortlist announcements or event dates
• Managing ongoing host/speaker liaison including creation of briefing notes, booking of travel and accommodation at the best possible rates
• Manage sponsor liaison to ensure sponsorship packages are delivered and managed effectively
• Work with the Directors, designers and subcontractors to develop branding and marketing materials including websites and event collateral
• The preparation of RAMS, Event Plans, Emergency Procedures as required – to be signed off by The Head of Events
• Produce effective project plans, identify tasks, manage execution and delivery, and ensure milestones are achieved
• Supervise and manage the creation and distribution of event briefing documents
• Supervise and manage event bookings, ticket sales and registration to ensure a seamless delegate booking experience, accurate records and provide high levels of delegate liaison
• Manage the production of presentations and scripts to ensure professional event delivery
• Supervise, direct and co-ordinate the activities of staff, subcontractors and participants as required to successfully execute all aspects of the event
• To lead and manage face to face or remote judging sessions for events
• Source relevant and influential judges to form an independent judging panel for each event
• Showcall independently at live events
• To check entry submissions ensuring all the relevant details have been provided and chase any outstanding information required
• Manage trophy orders and queries in relation to trophies
• Identify virtual solutions for events and deliver high quality online award ceremonies
• To ensure the smooth running of international events and ensure all considerations are met i.e. visa’s, permits, insurance
• Deliver thorough meetings prior to event launch to ensure events launch on time and all information required for the launch has been distributed to the relevant departments
• Deliver effective post event evaluation with all client and Don’t Panic events to censure effective continuous improvement

Job requirements:

• University degree or relevant work experience
• 2-3 year’s event management experience, ideally within an agency
• Proven negotiating skills with subcontractors
• Ability to develop professional relationships in all aspects of the position that resulting in stable, consistent, reliable and courteous communications with all parties
• Ability to multitask across numerous complex projects with varied deadlines
• Ability to effectively project manage complex jobs
• Ability to work independently and remotely at times
• Excellent organisational, planning and project management skills
• Proven ability to take direction to develop and deliver exceptional events that achieve both Don’t Panic and client objectives
• The ability to work effectively with the wider event team and support on additional team projects as and when required
• Proven ability to prepare accurate budgets and manage expenditure
• High level of written and verbal communication skills
• Excellent attention to detail
• Strong IT skills including Microsoft Office, Keynote and social media Channels
• Effective time management skills
• The ability to operate under pressure and meet tight deadlines
• Ability to pivot from live to virtual events as and when required and adapt well to changing situations
• Experience of working in a fast-paced environment
• Ability to use quick thinking and initiative to find appropriate solutions to problems
• Ability to showcall
• Driving license and access to a car
• Willing to travel and flexibility around working hours
• Awards experience

HOURS OF WORK

As discussed with the company depending on the requirements

Don’t Panic regularly offer unpaid work experience placements on a two to four-week basis. This is an ideal way to gain experience in the events industry in a busy and vibrant agency where no two days are the same.

If you are interested in this opportunity please email [email protected] with either a CV or some background information about yourself along with your reasons for seeking a placement.

Please note our offices are based in Rawtenstall, Rossendale which is not easily accessed by public transport so unless you live locally you may need access to a car, but we do contribute £75 per week towards travel expenses.