Do you have what it takes to join the fast-paced and energetic environment of the Don’t Panic team?

Want to apply? Send your CV and cover letter to info@dontpanicprojects.com, stating the role that you are interested in and why you would fit in with the Don’t Panic team.

No agencies, please!

Take a look at our available vacancies:

Event Manager – 12 MONTH MATERNITY COVER

12 MONTH MATERNITY COVER

SALARY: DEPENDENT ON EXPERIENCE

START DATE: MONDAY, MAY 3RD, 2021

 

POSITION OVERVIEW

Reporting to the Head of Events, Event Managers are responsible for ensuring effective event delivery for both client and Don’t Panic owned events.

We have a fantastic opportunity for an experienced Event Manager to join us on a 12-month maternity contract.

 

Responsibilities include:

  • Ongoing client liaison and managing events and accounts as agreed with The Head of Events
  • Deliver high quality levels of customer service in keeping with the Don’t Panic brand and ethos
  • Create and manage event budgets across all projects maximizing income and minimizing expenditure to create profit for our clients and Don’t Panic
  • Work with the Sponsorship and sales team to maximize income through ticket sales, entry fees and sponsorship
  • Negotiate agreements with suppliers, venues and subcontractors to secure hires, products and services at the lowest cost while maintaining the highest quality
  • Work closely with clients / the Don’t Panic team to define event objectives and create and deliver appropriate event solutions
  • Manage communication between clients, the agency and suppliers to ensure effective event delivery
  • Source and secure venues and catering at the best possible rates and at appropriate minimum numbers on favourable terms including production of venue search reports
  • Source, manage and deliver event infrastructure including AV, branding and entertainment ensuring the highest quality is delivered to our clients at the best prices possible
  • Work with clients / Don’t Panic team to source hosts and entertainment as required
  • Manage all event bookings in accordance with procedures and in an accurate manner including reconciling payments ahead of shortlist announcements or event dates
  • Managing ongoing host/speaker liaison including creation of briefing notes, booking of travel and accommodation at the best possible rates
  • Manage sponsor liaison to ensure sponsorship packages are delivered and managed effectively
  • Work with the Directors, designers and subcontractors to develop branding and marketing materials including websites and event collateral
  • The preparation of RAMS, Event Plans, Emergency Procedures as required – to be signed off by The Head of Events
  • Produce effective project plans, identify tasks, manage execution and delivery and ensure milestones are achieved
  • Supervise and manage the creation and distribution of event briefing documents
  • Supervise and manage event bookings, ticket sales and registration to ensure a seamless delegate booking experience, accurate records and provide high levels of delegate liaison
  • Manage the production of presentations and scripts to ensure professional event delivery
  • Supervise, direct and co-ordinate the activities of staff, subcontractors and participants as required to successfully execute all aspects of the event
  • To lead and manage face to face or remote judging sessions for events
  • Source relevant and influential judges to form an independent judging panel for each event
  • Showcall independently at live events
  • To check entry submissions ensuring all the relevant details have been provided and chase any outstanding information required
  • Manage trophy orders and queries in relation to trophies
  • Identify virtual solutions for events and deliver high quality online award ceremonies
  • To ensure the smooth running of international events and ensure all considerations are met i.e. visa’s, permits, insurance
  • To accurately complete time sheets on a weekly basis
  • Deliver thorough meetings prior to event launch to ensure events launch on time and all information required for the launch has been distributed to the relevant departments
  • Deliver effective post event evaluation with all client and Don’t Panic events to censure effective continuous improvement

 

Job requirements:

  • University degree or relevant work experience
  • 2-3 year’s event management experience
  • Proven negotiating skills with subcontractors
  • Ability to develop professional relationships in all aspects of the position that resulting in stable, consistent, reliable and courteous communications with all parties
  • Ability to multitask across numerous complex projects with varied deadlines
  • Ability to effectively project manage complex jobs
  • Ability to work independently and remotely at times
  • Excellent organisational, planning and project management skills
  • Proven ability to take direction to develop and deliver exceptional events that achieve both Don’t Panic and client objectives
  • The ability to work effectively with the wider event team and support on additional team projects as and when required
  • Proven ability to prepare accurate budgets and manage expenditure
  • High level of written and verbal communication skills
  • Excellent attention to detail
  • Strong IT skills including Microsoft Office, Keynote and social media Channels
  • Effective time management skills
  • The ability to operate under pressure and meet tight deadlines
  • Ability to pivot from live to virtual events as and when required and adapt well to changing situations
  • Experience of working in a fast-paced environment
  • Ability to use quick thinking and initiative to find appropriate solutions to problems
  • Ability to showcall
  • Driving license and access to a car
  • Willing to travel and flexibility around working hours
  • Awards experience
  • Experience of working in an agency environment is desirable but not essential

 

HOURS OF WORK

Standard office hours are 8.30am – 4.30pm with a 30 minute lunch break, Monday to Friday. Office hours may vary in accordance with job requirements and with the approval of the Company Directors.

 

HOLIDAY ENTITLEMENT

22 days + at least 3 days at Christmas + birthday off.

 

OTHER BENEFITS

Time off in lieu given on an agreed basis / when relevant. Potential to travel within the UK or overseas when attending events. Regular social events.

Event Team Work Experience

Don’t Panic regularly offer unpaid work experience placements on a two to four-week basis. This is an ideal way to gain experience in the events industry in a busy and vibrant agency where no two days are the same.

If you are interested in this opportunity please email info@dontpanicprojects.com with either a CV or some background information about yourself along with your reasons for seeking a placement.

Please note our offices are based in Ramsbottom, Bury, which is not easily accessed by public transport so unless you live locally you may need access to a car, but we do contribute £75 per week towards travel expenses.